What this module does
Show your entire centre as an interactive floor plan — vacant and occupied space color-coded at a glance, with occupant and agreement dates one click away for any office.
Your Whole Space, Visualized in Real Time
See exactly what's occupied, what's vacant, and who's in every office — on one visual floor plan.
"Is this office free?" shouldn't require checking a spreadsheet or calling around. FlexiAres shows your entire centre as an interactive floor plan — vacant space and occupied space color-coded at a glance, with the occupant, agreement start date, and end date one click away for any office.
Key capabilities
Color-coded occupancy
Vacant vs. occupied spaces visually distinct across the whole layout.
Whole-centre view
Every office or desk on one plan — not a list to scroll through.
Occupant detail on click
Know who's in a space instantly from the floor plan popup.
Agreement dates included
Start and end dates visible without a separate lookup.
Sales tour ready
Show real-time availability during walkthroughs and remote conversations.
Renewal planning
See which agreements are ending soon, right on the floor plan.
Color-coded, so status is obvious at a glance
No need to click through every office to check status. Vacant and occupied spaces are visually distinct on the floor plan, so availability is obvious the moment you look at it.
- Instant visual status — vacant vs. occupied, color-coded across the whole layout
- Whole-centre view — every office or desk represented on one plan, not a list to scroll through
Click an office, see everything that matters
Click any occupied space and a popup shows exactly who's in it and how long they're staying — the occupant's name and their agreement's start and end dates, without leaving the floor plan.
- Occupant detail on click — know who's in a space instantly
- Agreement dates included — start and end date visible without a separate lookup
- No spreadsheet cross-referencing — the answer is on the floor plan itself
Useful for sales, ops, and renewals alike
A live occupancy view isn't just an operations tool — it's useful the moment a prospect asks what's available, and just as useful when planning ahead for a lease that's about to end.
- Faster tours and sales conversations — show real-time availability, not last week's numbers
- Renewal planning made visual — see which agreements are ending soon, right on the floor plan
Frequently asked questions
How do I tell which offices or desks are currently available?
The floor plan is color-coded — vacant and occupied spaces are visually distinct, so availability is clear at a glance without checking each one individually.
What information do I see when I click on an occupied office?
A popup shows the current occupant and their agreement's start and end dates.
Does this cover desks as well as private offices?
Yes — the floor plan visualizes whatever bookable or leasable units exist in your space, whether that's desks, private offices, or meeting rooms.
Can I use the floor plan during a sales tour?
Yes. Since occupancy is shown in real time, it's a natural tool for showing prospects exactly what's available during a walkthrough or a remote conversation.
Does the floor plan help with planning renewals?
Yes. Because agreement end dates are visible per office, it's easy to see which spaces are coming up for renewal directly on the visual layout.
Explore other modules
View all modules →
Space & Inventory Management
– the inventory behind the floor plan
Digital Agreements
– agreements that drive occupancy dates
Coworking CRM
– use live availability in sales
Next step
Stop guessing what's available
A live, visual floor plan — occupancy, agreements, and renewal timing, all in one view.