What this module does
Create flexible approval workflows with rules, delegation, scoped approvers, and full audit trails.
Approval Workflows for Workspace Operations
Configurable approvals for every process
FlexiAres approval workflow software lets operators define, run, and control approvals across procurement, gate passes, and operational requests. Designed for role-based access and real-world delegation.
Key capabilities
Configurable Workflows
Define steps, approvers, and rules.
Workflow Rules
Conditional routing logic.
Scoped Role Holders
Approvers by role and scope.
Delegation
Delegate approvals during absence.
Delegated-to-Me View
See items delegated to you.
Gate Pass Approvals
Approval workflows for gate passes.
PR Approvals
Multi-step purchase request approvals.
PO Approvals
Purchase order approvals with checks.
Request Modification
Send back requests for changes.
Approval Audit Trail
Full history of approvals and rejections.
Approvals that follow rules, not inboxes
Define who approves what — by amount, location, request type, or role — so purchase requests, gate passes, and operational asks never wait on the wrong person.
- Configurable multi-step workflows
- Conditional routing by rules you define
- Scoped approvers by role and location
Keep work moving when people are away
Delegation and “delegated to me” views keep approvals moving during leave without losing accountability.
- Delegate approvals during absence
- Clear delegated-to-me inbox
- Full history of who acted and when
Built for procurement and operations together
The same engine covers PR and PO approvals, gate passes, and operational requests — one pattern teams already understand.
- PR and PO approval paths
- Gate pass approvals
- Send back for modification instead of silent rejection
Audit-ready without spreadsheet archaeology
Every approve, reject, and modification is logged so finance and ops can answer “who signed off?” in seconds.
- Complete approval audit trail
- Consistent process across locations
- Fewer compliance surprises
Frequently asked questions
Can different request types use different approval chains?
Yes. Workflows are configurable by process — procurement, gate passes, and operational requests can each follow their own steps and rules.
What happens if an approver is on leave?
Approvals can be delegated so requests keep moving, while the audit trail still shows who acted.
Can an approver send a request back instead of rejecting it?
Yes. Requests can be returned for modification so teams fix issues without starting from scratch.
Works best with
Procurement
– PR and PO approval flows
Asset Management
– Asset and vendor approvals
Operations & Experience
– Operational request routing
Explore other modules
View all modules →
Procurement
– PR and PO approval workflows
Asset Management
– asset and vendor approvals
Operations & Experience
– gate pass and ticket approvals
Next step
Ready to modernise your workspace operations?
Standardise approvals without bottlenecks