What this module does
Age every outstanding invoice automatically, flag accounts whose debt is creeping toward risky territory, and score each company's payment behavior — so you know who's a reliable slow payer and who needs immediate attention.
Credit Control & Aging Dashboard
Know exactly who owes what, for how long, and who's actually at risk — before you pick up the phone.
Chasing debt shouldn't start with a spreadsheet. FlexiAres gives your credit control team one dashboard that ages every outstanding invoice automatically, flags accounts whose debt is creeping toward risky territory, and scores each company's payment behavior — so you know who's a reliable slow payer and who needs immediate attention.
Key capabilities
Automatic aging buckets
Outstanding invoices grouped by how overdue they are, calculated for you.
Per-company exposure totals
See at a glance how much each client owes and how old that debt is.
Automatic risk flagging
Accounts crossing a risk threshold are surfaced without manual review.
Risk reason per account
See why an account is flagged, not just that it is.
Average payment delay
A clear, per-company number showing typical time-to-pay.
Recent trend analysis
See whether payment behavior is improving or worsening.
One-click dispute marking
Flag a contested invoice directly from its dashboard row.
Unallocated payment visibility
See unmatched payments per company alongside outstanding balances.
Prioritized chase view
Combine aging, risk flags, and behavior trends to know who to chase first.
Outstanding debt, automatically aged and bucketed
Every open invoice is automatically grouped into aging bands — from current to significantly overdue — with totals calculated per company. No manual date math, no exporting invoice lists to a spreadsheet to figure out what's actually overdue. Centre-wise and multi-location portfolio views are covered for operators scaling across sites — see Multi-Location Operators. For the full reporting suite and exportable audit tools, see the Operator Admin Dashboard.
- Automatic aging buckets — outstanding invoices grouped by how overdue they are, calculated for you
- Per-company exposure totals — see at a glance exactly how much each client owes and how old that debt is
At-risk accounts, flagged before you have to ask
Not every overdue account needs the same urgency. FlexiAres automatically flags companies whose outstanding balance has grown large relative to their deposit — surfacing the accounts that actually need attention, instead of making your team scan every row to find them.
- Automatic risk flagging — accounts crossing a risk threshold are surfaced without manual review
- Risk reason shown per account — see why an account is flagged, not just that it is
Know who's a reliable slow payer — and who isn't
A high average delay doesn't tell the whole story. FlexiAres analyzes each company's payment history and recent trend, so your team can tell the difference between a company that's always paid a little late and one whose behavior is actively getting worse.
- Average payment delay — a clear, per-company number showing typical time-to-pay
- Recent trend analysis — see whether a company's payment behavior is improving or worsening based on their most recent invoices
- Context on partially-paid invoices — payment behavior is attached directly to partial payments, so intent vs. ability to pay is easier to assess
Handle disputes without leaving the dashboard
When a customer contests an invoice, mark it disputed right from the dashboard — keeping it visually distinguished and out of the way of standard collections activity, without switching screens or systems.
- One-click dispute marking — flag a contested invoice directly from its row
- Visually distinguished status — disputed invoices stand out from the rest of the aging view
Catch payments that just haven't been matched yet
Sometimes a customer has already paid — the payment just hasn't been allocated to an invoice yet. FlexiAres surfaces unallocated payment totals per company right on the dashboard, so your team checks for a hiding payment before making an awkward collections call.
- Unallocated payment visibility — see unmatched payments per company alongside outstanding balances
- Avoid chasing paid accounts — catch allocation gaps before they turn into a customer complaint
Frequently asked questions
How are overdue invoices organized on the dashboard?
Every outstanding invoice is automatically grouped into aging buckets based on how overdue it is, with totals calculated per company — no manual sorting or date calculation required.
How does an account get flagged as at-risk?
FlexiAres automatically flags a company when its outstanding balance grows large relative to its deposit, surfacing accounts that need attention without your team having to scan every row.
What does the payment behavior score actually measure?
It's the average number of days between an invoice's due date and when it was actually paid, giving you a clear picture of a company's typical payment timing.
Can I see if a company's payment behavior is getting better or worse?
Yes. FlexiAres analyzes a company's most recent invoices to show whether their payment delay is trending up, staying flat, or improving.
How do I mark an invoice as disputed?
Directly from the dashboard — a single action marks the invoice as disputed and visually distinguishes it from standard outstanding invoices.
Why would a company show as at-risk if they've actually already paid?
The payment may not be allocated to an invoice yet. Check the unallocated payment summary for that company before reaching out — the balance may already be covered.
Are partially-paid invoices treated differently on the dashboard?
Yes. Partially-paid invoices are enriched with payment behavior context, helping your team assess whether a customer is struggling to pay or simply behind schedule.
Does the dashboard show unallocated payments separately from outstanding balances?
Yes. Unallocated payment totals are surfaced per company alongside outstanding balances, so the true net position is always clear.
Is this data useful for prioritizing which accounts to chase first?
Yes. Combining aging exposure, at-risk flags, and payment-behavior trends gives your team a clear, prioritized view instead of working through invoices in no particular order.
Does credit control data reflect all my company's invoices, or just some?
The dashboard is built on your full invoice and payment records, so aging, risk flags, and behavior scoring reflect the complete picture, not a partial one.
Explore other modules
View all modules →
Billing & Invoicing
– invoice generation and disputes
Payments
– payment collection and allocation
Role-Based Dashboards
– credit controller dashboard
Next step
Stop guessing which accounts need attention
Automated aging, risk flags, and payment-behavior insight — built for credit control teams.