What this module does
Manage furniture, IT equipment, and facilities assets with offline-first audits, lifecycle tracking, vendor relationships, and total cost visibility.
Asset Management for Coworking and Flexible Workspaces
Track, audit, and manage assets through their full lifecycle
FlexiAres asset management software helps coworking and flexible workspace operators track physical assets across locations. From QR-based audits to lifecycle tracking, AMC, insurance, and cost visibility, assets stay controlled, auditable, and compliant.
Key capabilities
QR-Based Inventory Auditing
Scan assets during audits using mobile devices.
Offline-First Scanning
Run audits without connectivity and sync later.
Audit Session Management
Start, end, and reconcile audit sessions.
Asset Lifecycle
Track purchase, movement, repair, and disposal.
AMC Tracking
Manage maintenance contracts and renewals.
Insurance Policies
Track asset insurance and expiry dates.
Repair Management
Log and monitor asset repairs.
Disposal Management
Maintain disposal records and certificates.
Total Cost of Ownership (TCO)
Understand asset cost over its lifecycle.
Vendor Management
Vendors by purchase, repair, AMC, and insurance.
Movement Tracking
Full history of asset movements.
Conflict Resolution
Prevent conflicts during concurrent audits.
Know what you own, where it is, and who uses it
Track facility assets across locations with assignment, status, and lifecycle visibility — not a spreadsheet that drifts out of date.
- Central asset register per location
- Assignment to spaces, teams, or members
- Status and condition tracking
Maintenance that is scheduled, not remembered
Plan preventive maintenance and tie work to the assets that need it so facilities teams stop chasing ad-hoc requests.
- Maintenance schedules
- Work linked to specific assets
- Fewer surprise failures
Connect assets to buying and approvals
When assets need replacement or vendors need sign-off, connect into procurement and approval workflows instead of starting a parallel email thread.
- Clear handoff into procurement
- Approval trails for high-value items
- Vendor context where it matters
Portfolio visibility for operators
Multi-location operators see asset health across sites without exporting five different trackers.
- Cross-location inventory views
- Fewer lost or orphaned assets
- Operational accountability
Frequently asked questions
Can assets be tracked per location?
Yes. Assets are location-aware so each site keeps an accurate register while portfolio operators still see the whole picture.
Does asset management connect to procurement?
Yes. Replacement and purchasing workflows can connect into procurement and approval modules instead of living only in email.
Can maintenance be scheduled against assets?
Yes. Preventive maintenance can be planned and tied to the specific assets that need service.
Works best with
Procurement
– Buy and receive replacements
Approval Workflows
– Sign-off on high-value assets
Space & Inventory
– Link assets to spaces
Explore other modules
View all modules →
Procurement
– purchase orders and workflows
Operations & Experience
– tasks and member experience
Approval Workflows
– configurable approvals
Next step
Ready to modernise your workspace operations?
Take control of your asset lifecycle